All inspections must be completed by an accredited air conditioning assessor. They will provide you with a written report giving you advice and guidance on how to improve the energy efficiency of the system as soon as practicable after the inspection.
If you control a building with an air conditioning system that is affected by these Regulations, you are responsible for ensuring an inspection has been done by the deadlines and that you have a copy of the most recent inspection report.
If your responsibility for controlling the system passes to another person, you should provide them with any inspection reports you have. From 4th January 2011, if you do not provide an inspection report the new person will be under a legal requirement to ensure the system is inspected within 3 months.
The inspection report should ideally be kept with ongoing maintenance records in the building log book.